Plans & Pricing
Plans & Pricing, Sized to Your Business
Know the price before we talk. One monthly fee covers the people, the Controller oversight and the software, and it scales with your company size: a percentage of your annual revenue. Compare it to hiring billing, AP, bookkeeping, controller and planning roles yourself.
Estimate your price
How it’s calculated: Core is 1% of annual revenue per year (minimum $1,650/mo). Advanced is 1.5% per year (minimum $2,500/mo). Billed monthly. Above $10M, every plan is quoted individually.
Under $3M in Tennessee? Qualifying businesses get Advanced Accounting — all four pillars — for $2,000/month for the first six months.See if you qualify
Core Accounting
Starting at$2,500/moEstimate at $3,000,000 revenue
Clean, accurate books every month, bills paid and invoices sent, and confidence that nothing is slipping through the cracks.
Pillars: Money in · Money out · What it means
- A Dedicated Team of Bookkeepers
- Controller Oversight of Month-End Close
- Month End Close by the 25th
- Accounting Tech Stack ($375/mo. Value!)
Best for businesses that need clean, accurate books and routine financial management, without the complexity of advanced reporting.
All four pillars
Advanced Accounting
Starting at$3,750/moEstimate at $3,000,000 revenue
We run all four parts of your money, so your back office runs like a well-managed accounting department.
Pillars: Money in · Money out · What’s ahead · What it means
Everything in Core, plus:
- A Dedicated Controller
- Advanced Reporting
- Annual Budget & Cash Management
- Month End Close by the 15th
Ideal for growing companies with higher transaction volume, multiple systems, or a need for deeper reporting and financial insight.
Pricing indication only. Your official quote may vary with transaction volume and complexity. Discounts available.
A one-time implementation fee covers setup, typically twice the monthly fee. How it works
The four pillars: Money in (billing, receivables and collections); Money out (vendor approvals and bills paid on time); What’s ahead (cash-flow forecasts, budgets and scenarios); What it means (books, reporting and kpis).
The four pillars
What each plan runs
We run the money: what comes in, what goes out, what’s ahead, and what it all means. Here’s how the plans cover each part.
| Pillar | CoreFrom $1,650/mo | AdvancedFrom $2,500/mo · All four pillars |
|---|---|---|
| Money inBilling, receivables and collections | Weekly invoicing (up to 10 a week), overdue follow-up monthly | Unlimited invoices, ongoing follow-up and custom collection support |
| Money outVendor approvals and bills paid on time | Weekly bill run (up to 10 bills a week) | Unlimited bills, cash & liquidity management |
| What’s aheadCash-flow forecasts, budgets and scenarios | Not included in Core | Annual budget, custom models, cash management |
| What it meansBooks, reporting and KPIs | Books closed by the 25th, Controller-reviewed | Books closed by the 15th, custom management reports |
| FoundationYour Accountable Team | Dedicated team, Controller review of every close | Dedicated team and a dedicated Controller |
You approve. We execute. Your Controller reviews every payment.
Who does what
What’s the difference?
Bookkeeper
Focused on day-to-day accounting operations
Responsible for:
- Transaction Processing
- Invoicing/Billing
- Check Runs and Payments
- Bank and Account Reconciliations
- Sales Tax Support
- Assisting with Month-End Close
Controller
Develops and leads improvements to financial operations
Responsible for:
- Managing Accounting Team
- Quality Assurance
- Month-End Close Oversight
- Audit Support
- Management Reporting
- Budget Support & Variance Reporting
- Trend Analysis
- Systems Design & Implementation
- Internal Controls
Every feature
Compare Plans
| Feature | Core Accounting | Advanced Accounting |
|---|---|---|
| Team | ||
| Dedicated Virtual Accounting Team | Included | Included |
| Controller Review of Month-End | Included | Included |
| Dedicated Controller | Not included | Included |
| General Bookkeeping | ||
| Transaction Volume | < 300 transactions per month | Unlimited transactions per month |
| Month-End Close | Close by 25th | Close by 15th |
| Categorize Transactions Weekly | Included | Included |
| Monthly Bank Account Reconciliations | Included | Included |
| Adjusting/Accrual entries | Included | Included |
| Historical Data Clean-Up | Additional fee | Additional fee |
| Pull wage & liability reports from your HR/pay provider | Included | Included |
| Review wage liabilities and record them in the accounting system | Included | Included |
| Accounts Payable | ||
| Weekly Bill Entry & Pay (in Bill.com or QBO) | Included | Included |
| Number of Bills per weekly A/P Run | <10 bills per week | Unlimited bills per week |
| Provide AP Aging Report | Included | Included |
| Vendor Management | Included | Included |
| W-9 Collection/1099 Tracking | Included | Included |
| Accounts Receivable | ||
| Record Cash Receipts in Accounting System Weekly | Included | Included |
| Number of Manual Invoices sent out per weekly A/R run | <10 invoices per week | Unlimited invoices per week |
| Provide AR Aging Report | Included | Included |
| Follow up on overdue invoices | Monthly | Included |
| Custom A/R Collection Support | Not included | Included |
| Reporting | ||
| Prepare, Remit, and Distribute 1096/1099 Forms Annually | Additional fee | Additional fee |
| Standard Monthly Financial Report Package (Financial Statements, Aging Reports) | Included | Included |
| Budget & Variance Reporting | Included | Included |
| Customized Management Report Package | Not included | Included |
| Project Tracking & Reporting | Not included | Included |
| Classes Tracking & Reporting | Not included | Included |
| Creation of Annual Budget | Not included | Included |
| Data Entry for Custom Models/Reports | Not included | Included |
| Tax | ||
| Sales Tax Tracking, Reporting, Remitting | 1 state | Unlimited states |
| Year-End Tax-Ready CPA Package | Included | Included |
| Tax Support/Coordination with CPA | Additional fee | Included |
| Audit/Financial Review | ||
| Audit Support/Coordination - from Accounting team | 5 hours annually | 10 hours annually |
| Audit Support/Coordination - from Controller | 5 hours annually | 10 hours annually |
| Additional Hours | Additional fee | Additional fee |
| Meetings | ||
| Monthly Financial Management Meeting with Controller | Included | Included |
| Board Meeting Attendance & Presentations - Controller | Not included | Included |
| Additional Meetings | Additional fee | Additional fee |
| Technology | ||
| QuickBooks Online Subscription Fee Covered by Accountable | Included | Included |
| Custom forwarding email address for receipts/invoices | Included | Included |
| Bill.com Service fee ($90/month value) | Included | Included |
| Accounting Technology & Systems Advisory | Included | Included |
| Advanced Reporting Software | Not included | Included |
| Cash Management | ||
| Cash & Liquidity Management | Not included | Included |
| Payments & Collections | Not included | Included |
| Treasury Reporting | Not included | Included |
| Strategic Leadership | ||
| Internal Controls | Not included | Included |
$ Additional fees apply
Questions
Frequently Asked Questions
What is the cost to get started?
In addition to our monthly fee, we require a one-time implementation fee for setup. This fee covers the extra work we put into getting your accounting systems up and running, including migrating your data, setting up software integrations, and ensuring everything is ready to go. The one-time investment is typically twice your monthly accounting fee.
Implementation fee = (Monthly fee x 2)
*This fee varies for each client.
How is my price calculated?
Pricing is based on company size: a percentage of your annual revenue per year, billed monthly. Core is 1% per year (minimum $1,650/mo). Advanced, which runs all four pillars, is 1.5% per year (minimum $2,500/mo). Any business above $10M in revenue is quoted individually.
Pricing indication only. Your official quote may vary with transaction volume and complexity. Discounts available.
Do you hold or move my money?
We manage payments and collections for you, but we never hold or take custody of your funds. You approve. We execute. Your Controller reviews every payment.
How does billing work?
We bill on a monthly subscription basis. Your monthly fee is based on company size (a percentage of your annual revenue per year) and the scope outlined in your Service Agreement. Payments are billed in advance and are due by the 1st of each month.
We accept payments via ACH or credit card. ACH transactions are free, while credit card payments are subject to a 3% processing fee. Your payment information will be collected securely upon sign-up.
Services or support outside the scope of your Service Agreement may be billed separately, either at an hourly rate or through an additional retainer. Any additional fees or arrangements will be discussed and agreed upon with you in advance.
What happens if I cancel my plan?
If you cancel your plan, Accountable Numbers will be removed as your Accountant on file in QuickBooks Online but your QuickBooks account will still be active. In order to keep your bookkeeping records, you will transition to paying QuickBooks directly for their platform. Your data will not be deleted by Accountable Numbers.
Do I still need in-house accounting staff?
It’s up to you! Accountable Numbers can serve as your complete virtual accounting department, or you may choose to handle some bookkeeping functions in-house.
We will need someone on your staff as a point of contact, however, they do not need to have accounting skills.
Is support included? Can I ask questions?
Yes! Support is included in all plans within the scope of services outlined in your service agreement. Our team is happy to answer questions related to your day-to-day accounting, financial reports, transactions, and the accounting processes we manage for your business. We aim to respond to questions within 2 business hours.
What if I don’t need all of the services listed?
The size-based estimate is a starting point. Your official quote is tailored to the services you actually need, and to your transaction volume and complexity. Discounts are available.
What if I need a service not listed?
Our plans are a starting point, but we know that one size does not fit all. We are usually able to accommodate our clients’ specific needs, and add-on services are listed above.
Add-ons
Add-On Services
Board Meeting Attendance & Presentations
Need financial expertise at your board or finance committee meetings? We can join your meetings and provide the insight you need. Pricing is customized based on meeting frequency, duration, and presentation needs.
Get Started with Board Meeting Attendance & PresentationsInventory Management
Need help tracking inventory, understanding your cost of goods sold, or making better purchasing decisions? We’ll make sure everything is accurately recorded in your books and give you the insights you need to stay in control.
Get Started with Inventory ManagementHistorical Data Clean-Up
Are your books incomplete or messy? No worries! We’ll take a deep dive, clean everything up, and get your financials accurate and up-to-date.
Get Started with Historical Data Clean-UpA/R Collection Support
Struggling with late customer payments that are hurting cash flow? Add collection support to our standard A/R services. We’ll call and email your customers like an in-house A/R team—helping improve cash flow and avoid turning things over to a collections agency.
Get Started with A/R Collection Support
Questions About Pricing?
Ask us anything about our plans and we’ll get back to you.
Let’s meet. Your team is ready when you are.
Not sure which plan fits?
Book a free consultation. We’ll look at how money moves through your business today, who would run each part, and give you a price estimate.