Focus on Your Mission. We’ll Take Care of the Books.
A Controller-led accounting department that runs the money and gets your board the numbers.
Book Your Free Consultation
Free consultation. No pressure and no obligation.
Your information stays private. No spam.
You have programs to lead, donors to engage, and a board that needs clear financial information. You shouldn’t have to scramble for reconciliations before every meeting.
Accountable Numbers gives established nonprofits a dedicated accounting team that handles bills, receivables, cash-flow planning, monthly closing and reporting, with Controller review. It’s built for organizations with roughly $3M–$10M in annual revenue.
- Money out: vendor bills approved, paid and tracked to due dates
- Money in: invoicing and receivables kept current
- What’s ahead: cash-flow forecasts and operating budgets
- What it means: monthly statements and budget-to-actual for your board
- You approve. We execute. Your Controller reviews every payment.
- Memphis-based company
- Controller-led team
- Board-ready reporting
- QuickBooks Online
- in client revenue and expenses under our control
- $100M+
- in client revenue and expenses under our control
- of transactions handled every week
- Thousands
- of transactions handled every week
- of bills paid and invoices collected on
- Hundreds
- of bills paid and invoices collected on
Board Meetings Shouldn’t Become Accounting Emergencies
Reports are a scramble. Leadership spends its time tracking down transactions instead of reviewing results.
The executive director wears too many hats. Managing programs and fundraising leaves little time to supervise bookkeeping.
One person holds the knowledge. If a longtime finance employee leaves, the organization risks losing vital processes.
Who runs what
Your Nonprofit’s Accounting Department. Already Built.
Your leadership keeps financial oversight. One team, led by a Controller, runs the money and documents how it’s done, so knowledge doesn’t leave with one person.
Money out
Vendor bills in one place, approved by you, paid correctly and on time, with every due date tracked.
Money in
Invoicing and receivables kept current and followed up.
What’s ahead
Cash-flow forecasts and operating budgets, so leadership and the board see the tight months coming.
What it means
Bookkeeping, reconciliations, monthly close, financial statements for your board and budget-to-actual reporting.
You approve. We execute. Your Controller reviews every payment. All four pillars are included in Advanced.
What’s ahead · Case study: Beat the Streets NYC
From financial uncertainty to audit-ready books and stronger financial performance.
When its longtime finance director retired, Beat The Streets Wrestling NYC faced disrupted financial processes and an approaching audit.
Accountable Numbers helped organize historical records and audit-support documentation, establish operating budgets and cash-flow forecasting, and implement budget-versus-actual reporting. The organization reported finishing the year under its expense budget and ahead of income targets.
This engagement involved specialized audit preparation, budgeting, and forecasting beyond standard Core Accounting. Accountable Numbers did not conduct the independent audit. Client results are not guaranteed.
Meet Amanda Hendren
Owner, Accountable Numbers
Amanda Hendren leads Accountable Numbers, a Memphis-based accounting services company. With an accounting degree, an MBA, and experience helping organizations manage their finances, she has built a team focused on dependable accounting processes, controller oversight, and financial information owners can use.
Priced by Company Size. Billed Monthly.
One team instead of several hires. Your price is a percentage of annual revenue per year, billed monthly.
Pricing indication only. Your official quote may vary with transaction volume and complexity. Discounts available. A separate one-time implementation fee applies; cleanup and specialized services may cost extra. We’ll explain the scope and charges in your proposal before you commit.
Reporting That Supports Stewardship
Cash-flow forecasting and budgeting are part of Advanced. Program/class reporting, restricted-fund and grant-related accounting, customized board packages, and auditor coordination require specific scope and pricing; they are not automatically included in either plan.
Three Steps to Hand Off the Books
Step 1: Tell us how things work.
We’ll discuss programs, funding sources, existing staff, board reporting needs, and the current books.
Step 2: Get a defined plan.
We’ll identify the tasks we can manage, the responsibilities your team keeps, and your monthly price.
Step 3: Work with your accounting team.
After onboarding, we handle the agreed processes and review your financial information with you each month.
Questions
Frequently Asked Questions
Can you prepare board reports?
Absolutely! Standard monthly financial statements are included in all of our accounting packages, giving your board a clear picture of your organization’s financial health. If your organization needs customized board reporting packages, additional financial analysis, or our participation in board or finance committee meetings, we’re happy to help! We’ll discuss these needs during your discovery call and can incorporate them into a customized proposal.
Can you track grants and restricted funds?
We can help nonprofits track grants, restricted donations, and related expenses so funds are properly accounted for. Grant and restricted-fund accounting is scoped and priced separately; it isn’t automatically included in our standard packages, so we’ll confirm your requirements during the consultation.
Do you perform audits or Form 990 preparation?
We serve as your outsourced back-office accounting team, working alongside your independent auditors and tax professionals – just like an in-house accounting team would do. Because we manage your day-to-day accounting and financial reporting, it’s important to have an independent third party conduct your audit. This provides an additional layer of oversight and ensures an objective review of your financial records.
While we don’t conduct audits or prepare tax returns (including Form 990), we work directly with your auditors and tax professionals to provide the financial reports, supporting documentation, and answers they need. Our goal is to make the audit and tax preparation process as smooth and seamless as possible, taking as much of the administrative burden off your plate as we can.
Can you work with our administrative staff?
Yes! During implementation, we’ll work with you to understand your team’s roles and responsibilities. From there, we’ll coordinate directly with your administrative staff if we have questions for them to keep things running smoothly and ensure everyone is on the same page.
How is pricing calculated?
By company size. Core is 1% of annual revenue per year (minimum $1,650/month) and Advanced, which covers all four areas (money in, money out, what’s ahead and what it means), is 1.5% per year (minimum $2,500/month), billed monthly. For example, a company with $5 million in annual revenue would be about $6,250/month on Advanced. Above $10 million, we quote individually. Pricing indication only; your official quote may vary with transaction volume and complexity.
Do you hold or move our money?
We never hold your money. It stays in your own accounts. We manage the work around it: preparing and scheduling bill payments, sending invoices and following up on what you’re owed. You approve. We execute. Your Controller reviews every payment.
Give the Books a Team. Give Your Mission More Attention.
Support your board and leadership with a Controller-led team that runs the money, and put more executive attention back where it belongs: the mission.