Beat The Streets Wrestling NYC
From Audit Anxiety to Flying Colors
After a long-tenured finance director retired, we stabilized the books, prepared Beat The Streets for a high-stakes audit, and helped it stop asking its board for bailouts.
- Fully prepared for FY25 annual audit
- Audit ready
- Significantly under on expenses
- Under budget
- Exceeding income targets
- Over-performing
- Sector
- Nonprofit, youth athletics
- Client since
- December 2024
- Services
- Bookkeeping, budget & cash flow
- Outcome
- Audit-ready & financially stable
About the client
Who Is Beat The Streets Wrestling NYC?
Beat The Streets Wrestling NYC (BTSNY) is a nonprofit that uses the discipline and community of wrestling to transform the lives of New York City youth, on and off the mat.
It depends on donor confidence and board support. When its longtime Director of Finance retired in late 2024, it needed a financial partner who could hit the ground running.
- Core challenge
- Leadership gap, audit readiness & cash flow instability
- Services provided
- Bookkeeping, budget, cash flow, budget vs. actual & audit support
The challenge
A High-Stakes Transition With No Safety Net
When we came on in December 2024, the longtime Director of Finance and years of institutional knowledge were gone, and the records left behind were not in clean shape.
The annual audit was coming, covering the time before our engagement. The records to support it had to be reconstructed from scratch, with no one available to answer questions.
No finance director
Long-tenured director retired with no successor, leaving a knowledge gap at a critical time.
Audit covering prior-period records
Missing documentation had to be tracked down with no prior team to help.
Tight cash flow & wavering donor confidence
No real forecast, squeezed cash, and donors unsure how funds were being managed.
Our approach
All Hands On Deck, Starting With the Audit
With the Executive Director and Head Coach, we built a fully documented audit file: tracking down missing receipts, reconstructing transaction records and documenting every revenue and expense selection.
At the same time, we built the financial infrastructure Beat The Streets had never had.
Prior-period audit reconstruction
Tracked down every missing receipt and document for the pre-engagement audit period, with the Executive Director and Head Coach.
Operational budget built from the ground up
A live working budget that leadership reviews and follows throughout the year.
Weekly cash flow forecast
A true cash flow projection, updated weekly against actuals, giving leadership real-time visibility.
Monthly budget vs. actual reporting
A side-by-side view of planned vs. real results each month, so variances get caught before they compound.
Full-year FY25 bookkeeping
Managed the books for all of FY25, with clean, audit-ready records from day one.
The board had nothing but great things to say in our last meeting.
The results
A Complete Turnaround
Heading into the FY25 audit, its first full fiscal year with us, Beat The Streets is completely prepared: documentation in order, clean books, no last-minute surprises.
By following the budget and the weekly cash flow forecast, it’s finishing the year significantly under budget on expenses and over-performing on income.
Most meaningfully, it no longer asks its board for emergency bailout donations, and once-skeptical donors now have full confidence in its financial management.
FY25 audit-ready
Documentation complete for every auditor selection. No gaps, no last-minute panic.
Significantly under budget on expenses
For the first time, leadership had a budget they could actually follow, and they did.
Over-performing on income
With donor confidence restored and no board bailouts needed, fundraising improved across the board.
Donor confidence restored
Skepticism about fund management is gone. The numbers show every month how resources are used.
How we work together
Weekly Visibility, Monthly Accountability
These systems aren’t one-time deliverables. The Beat The Streets team relies on them every week and every month.
We update the cash flow forecast weekly against actuals, leadership gets a budget vs. actual report each month, and the books stay audit-ready year-round.
Pillar:What’s aheadWhat it means
A weekly view of what’s ahead, and books ready for the auditor
For Beat The Streets, that meant a forecast updated every week, a budget they followed, and records kept audit-ready year-round.
We run the money, so you can run the business.
Let’s meet. Your team is ready when you are.
Ready to get your nonprofit audit-ready?
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