Beat The Streets Wrestling NYC
From Audit Anxiety to Flying Colors
How Accountable Numbers stepped in after a long-tenured finance director retired: stabilizing the books, preparing Beat The Streets for a high-stakes audit, and turning a financially struggling nonprofit into one that no longer needs to ask its board for bailouts.
- Fully prepared for FY25 annual audit
- Audit ready
- Significantly under on expenses
- Under budget
- Exceeding income targets
- Over-performing
- Sector
- Nonprofit, youth athletics
- Client since
- December 2024
- Services
- Bookkeeping, budget & cash flow
- Outcome
- Audit-ready & financially stable
About the client
Who Is Beat The Streets Wrestling NYC?
Beat The Streets Wrestling NYC (BTSNY) is a nonprofit organization that uses the discipline and community of wrestling to transform the lives of New York City youth. By providing access to elite-level coaching, competitive opportunities, and a structured athletic program, BTSNY gives young people a path, on and off the mat.
Like many mission-driven nonprofits, BTSNY depends on donor confidence, board support, and tight financial stewardship to keep its programs running. When their longtime Director of Finance retired in late 2024, the organization faced a critical transition, and needed a financial partner who could hit the ground running.
- Core challenge
- Leadership gap, audit readiness & cash flow instability
- Services provided
- Bookkeeping, budget, cash flow, budget vs. actual & audit support
The challenge
A High-Stakes Transition With No Safety Net
When Accountable Numbers was brought on in December 2024, Beat The Streets was navigating several converging pressures. Their longtime Director of Finance, who held years of institutional knowledge, was gone, and the accounting records left behind were not in clean shape.
Making matters more complex: the organization was heading into its annual financial audit, and the periods under audit covered the time before our engagement. The prior finance director’s work would be scrutinized, she was no longer available to answer questions, and the records needed to support that audit had to be reconstructed from scratch.
No finance director
Long-tenured director retired with no successor, leaving a significant institutional knowledge gap at a critical time.
Audit covering prior-period records
Missing documentation had to be tracked down with no prior team available to help, and the clock was ticking.
Tight cash flow & wavering donor confidence
No real forecast existed, cash was squeezed, and donors were uncertain about how funds were being managed.
Our approach
All Hands On Deck, Starting With the Audit
Accountable Numbers partnered directly with the Executive Director and Head Coach to do what the prior finance team couldn’t leave behind: a fully supported, documented audit file. Together, we tracked down missing receipts, reconstructed transaction records, and assembled documentation for every revenue and expense selection.
At the same time, we built the financial management infrastructure Beat The Streets had never had before.
Prior-period audit reconstruction
Tracked down every missing receipt and document covering the pre-engagement audit period, working closely with the Executive Director and Head Coach.
Operational budget built from the ground up
Created a real working budget: not a document that gets filed and forgotten, but a live tool reviewed and followed by leadership throughout the year.
Weekly cash flow forecast
Established a true cash flow projection updated every week by our team based on actuals, giving leadership real-time visibility into the organization’s financial position.
Monthly budget vs. actual reporting
Each month, leadership receives a clear side-by-side view of planned vs. real results, so variances are caught and corrected before they compound.
Full-year FY25 bookkeeping
Managed the books for the complete FY25 fiscal year, establishing clean, audit-ready records from day one of our engagement.
The board had nothing but great things to say in our last meeting.
The results
A Complete Turnaround
As Beat The Streets heads into the FY25 audit, the first full fiscal year under Accountable Numbers’ management, the organization is completely prepared. Receipts and documentation are in order for every revenue and expense category. The books are clean. There is no scrambling, no missing paperwork, no last-minute surprises.
Because Beat The Streets spent the year following the budget and reviewing the weekly cash flow forecast, financial discipline compounded across the entire organization. They are finishing the year significantly under budget on expenses and over-performing on income.
Perhaps most meaningfully: Beat The Streets no longer needs to go to its board asking for emergency bailout donations. Donors who had grown skeptical about how funds were being used now have full confidence in the organization’s financial management.
FY25 audit-ready
Documentation complete for every auditor selection. No gaps, no last-minute panic.
Significantly under budget on expenses
For the first time, leadership had a budget they could actually follow, and they did.
Over-performing on income
With donor confidence restored and no board bailouts needed, fundraising improved across the board.
Donor confidence restored
Skepticism about fund management is gone. The numbers prove every month how resources are being used.
How we work together
Weekly Visibility, Monthly Accountability
The systems Accountable Numbers put in place aren’t one-time deliverables. They’re active management tools that the Beat The Streets team relies on every week and every month.
The cash flow forecast is updated weekly by our team based on actuals, giving the Executive Director a real-time picture of the organization’s financial position. Each month, leadership receives a budget vs. actual report, a clear side-by-side view of what was planned versus what actually happened, so any variances are caught and addressed before they compound.
The budget is a living reference that shapes every spending decision. The books are maintained to audit-ready standards year-round, so there’s never a scramble when audit season arrives.
This is what sustainable nonprofit financial management looks like: not just clean records, but the infrastructure and discipline to keep them that way.
Pillar:What’s aheadWhat it means
A weekly view of what’s ahead, and books ready for the auditor
“What’s ahead” is the cash forecast and budget leadership plans by; “What it means” is clean books and a monthly budget-vs-actual. For Beat The Streets, that meant a forecast updated every week, a budget they followed, and records kept audit-ready year-round.
We run the money, so you can run the business.
Let’s meet. Your team is ready when you are.
Ready to get your nonprofit audit-ready?
Our Controller-led team runs the books, the budget and the cash forecast, so mission-driven organizations can focus on the mission.