Full-Service Accounting
Full-Service Accounting: Your Outsourced Accounting Department
Full-service accounting from Accountable Numbers means a whole accounting department, without hiring one. A dedicated team led by a Controller runs your money every month: billing and collections, bills and payments, budgets and forecasts, and books closed and explained on schedule.
We run the money, so you can run the business.
Book a Free ConsultationSee PricingYou approve. We execute. Your Controller reviews every payment.
The four pillars
One department, four jobs, run every month
Instead of hiring billing, AP, bookkeeping, controller and planning roles one by one, or doing that work yourself, your Accountable Team handles all four parts of your money, tailored to how your business works, whether you’re managing inventory, tracking job costs, or simply trying to make sense of your financials.
Money in
Once a sale is made, your team takes it from there: invoices go out, payments are recorded, and anyone who is late hears from us, including a phone call when it comes to that.
Handled by your billing & ar team
More on Money inMoney out
Accounts payable end to end. Bills come into one place, get approved under rules you set, and go out on schedule, with every due date tracked.
Handled by your ap team
More on Money outWhat’s ahead
A clear view of where cash is heading, built on books that are already closed and reviewed. Forecasts and models are updated against actuals, so the plan stays honest.
Handled by your controller
More on What’s aheadWhat it means
Clean books, closed on schedule and reviewed by a Controller, then explained in a monthly meeting: what changed, what it means, and what to do next.
Handled by your bookkeepers & controller
More on What it means
Every week, every month
What your department does, every week and every month
Whether we partner with your in-house team or step in as your full accounting department, the work runs on a documented schedule. Month-end close is done by the 15th on Advanced and by the 25th on Core.
Money in
- Weekly invoicing & accounts receivable
- Cash receipts recorded weekly
- Follow-up on overdue invoices, including calls
- Collection tracking & A/R aging
Money out
- Weekly accounts payable: bills entered, approved & paid
- Vendor management, W-9 collection & 1099 tracking
- Annual 1099 & 1096 filing/mailing
- A/P aging
What’s ahead
- Budget support & variance reporting from your Controller
- Annual budget creation (Advanced)
- Cash-flow forecasting & scenario modeling (Advanced)
What it means
- Weekly transaction categorization & GL maintenance
- Monthly bank, loan & inventory/COGS reconciliations
- Monthly accrual entries, cash or accrual basis
- Month-end close & custom financial statements
- Weekly management email update
Reviewed and explained by your Controller
- Monthly Controller review of every close
- Your Controller reviews every payment
- Monthly 1-on-1 financial review meeting with your Controller
- AccountableU access for ongoing financial literacy (clients + optional employees/families)
Your Controller
More Than Bookkeeping: A Controller Who Knows Your Business
Your team is led by a Controller who reviews every close for accuracy and completeness and reviews every payment before it goes out. Each month your Controller meets with you to discuss what’s happening in your business (new opportunities, challenges and upcoming plans) so your financials stay aligned with your goals.
We focus on clarity: what changed, what it means, and what you should do next. To reinforce that understanding between meetings, clients also receive access to AccountableU, our financial literacy experience designed for real-world decision-making.
Bookkeeper
Runs the day-to-day: money in, money out, clean books
Responsible for:
- Transaction Processing
- Invoicing/Billing
- Check Runs and Payments
- Bank and Account Reconciliations
- Sales Tax Support
- Assisting with Month-End Close
Controller
Leads your team and improves your financial operations
Responsible for:
- Managing Accounting Team
- Quality Assurance
- Month-End Close
- Audit Support
- Management Reporting
- Budget Support & Variance Reporting
- Trend Analysis
- Systems Design & Implementation
- Internal Controls
How Onboarding Works
Step 1: Getting started
We identify your needs and objectives and scope the work to your budget, financial goals and business strategy. Your business gets its own Accountable Team, led by an experienced Controller.
Step 2: Onboarding
We define and document your accounting processes, deliverables, communications and timelines, recommend and implement the right cloud tools, and assess your books to find and fix problems.
Step 3: Ongoing
Your team runs the agreed processes and controls every week and month, and makes sure they grow with your business so you can scale with the right controls in place.
Your systems
Tech-Savvy Accounting, Built Around Your Systems
At Accountable Numbers, we’re QuickBooks Online experts, and that’s where we deliver all core accounting services. Bills are entered and paid in Bill.com or QuickBooks Online.
We meet you where you are by working directly inside the tools you already use: your point-of-sale platform, inventory management software, CRM, donor management software, and bill-pay or expense-management systems.
If we spot gaps or inefficiencies, we’ll recommend upgrades or enhancements, whether that means fine-tuning existing settings or suggesting a smarter alternative. The result is an integrated, efficient accounting environment that fits the way you work.
More Benefits
Cloud-based
You can access your books from anywhere with an internet connection.
Third-party Integrations
We can connect your account with other business tools and services to enhance your bookkeeping processes.
Reporting
We can create customized reports and client-specific financial statements.
Security
We perform automatic data backups with enhanced security features, ensuring the safety and confidentiality of your financial information.
Collaboration
We can securely send and receive documents and communicate with your company through our client portal.
Updates
We use software that is constantly updating and enhancing.
Questions
Frequently Asked Questions
How do I know if outsourcing my accounting is right for my business?
If you or your team are still pulled into billing, chasing payments, paying bills and fixing the books, or you need clearer reporting and forecasts but don’t want to hire billing, AP, bookkeeping, controller and planning roles one by one, an outsourced accounting department is worth comparing. It fits best for established businesses and nonprofits with roughly $3M to $10M in annual revenue.
Do I still need in-house accounting staff?
It’s up to you! Accountable Numbers can serve as your complete virtual accounting department, or you may choose to handle some bookkeeping functions in-house.
We will need someone on your staff as a point of contact, however, they do not need to have accounting skills.
What accounting platforms do you use?
We exclusively use QuickBooks Online (QBO) for our clients, as it allows for efficient collaboration, automation, and real-time reporting. While we only work within QBO, we’re highly familiar with a wide range of tools and tech solutions that integrate seamlessly with the platform—such as inventory systems, bill pay platforms, point-of-sale and CRM systems, and reporting add-ons. If you’re currently on a different system, we’ll evaluate whether a migration is needed and handle the transition smoothly.
Will I lose control or visibility over my finances if I outsource?
Not at all. You approve. We execute. Your Controller reviews every payment. You keep full access to your accounting software and get up-to-date reports and clear communication. We manage payments and collections for you, but we never hold or take custody of your money. Our goal is to give you more visibility and better financial understanding, not less.
We also include AccountableU to help you build financial confidence over time, not just during month-end.
Is support included? Can I ask questions?
Yes! Support is included in all plans within the scope of services outlined in your service agreement. Our team is happy to answer questions related to your day-to-day accounting, financial reports, transactions, and the accounting processes we manage for your business. We aim to respond to questions within 2 business hours.
How is pricing structured?
Pricing is based on company size: a percentage of your annual revenue per year, billed monthly. Core is 1% (minimum $1,650/mo) and Advanced, which runs all four pillars, is 1.5% (minimum $2,500/mo). Your official quote may vary with transaction volume and complexity. Payments are billed in advance and are due by the 1st of each month.
Estimate your price on our Pricing page.
Note that services or support outside the scope of your Service Agreement may be billed separately, either at an hourly rate or through an additional retainer. Any additional fees or arrangements will be discussed and agreed upon with you in advance.
What happens if I cancel services?
We hope you never leave, but if you decide to cancel, Accountable Numbers will simply be removed as your Accountant on file. Your QuickBooks Online account will remain active, and you’ll transition to paying QuickBooks directly to keep your bookkeeping records. All of your financial data will remain intact—nothing will be deleted by Accountable Numbers.
Security
Keeping your information safe is our top priority.
We take data security seriously. To protect your sensitive financial information, we use strong encryption, secure remote servers, strict access controls, regular security checks, and reliable backups.
Our team is also trained in strict data handling practices. We manage payments and collections on your behalf, but we never hold or take custody of your money: you approve, we execute, and your Controller reviews every payment.
Contact us today to learn more.
Let’s meet. Your team is ready when you are.
Get an accounting department, without hiring one.
Book a free consultation. We’ll look at how money moves through your business today, who would run each part, and what it would cost.