You Take Care of Patients. Let Us Take Care of the Books.
Your practice’s back-office accounting department, led by a Controller. We run the money; you lead the practice.
Book Your Free Consultation
Free consultation. No pressure and no obligation.
Your information stays private. No spam.
Your time is needed for patients, staff and practice decisions, not chasing vendor bills and checking whether the monthly reports are ready.
Accountable Numbers gives established practices a dedicated accounting team that handles vendor bills, reconciliations, cash-flow planning, month-end close and reporting, backed by Controller review. It’s built for practices doing roughly $3M–$10M a year.
- Money out: vendor bills approved, paid and tracked to due dates
- Money in: deposits from your billing team or provider reconciled
- What’s ahead: cash-flow projections, budgets and scenarios
- What it means: profitability reporting, KPIs and budget-to-actual
- You approve. We execute. Your Controller reviews every payment.
- Memphis-based company
- Controller-led team
- Back-office accounting only
- QuickBooks Online
- in client revenue and expenses under our control
- $100M+
- in client revenue and expenses under our control
- of transactions handled every week
- Thousands
- of transactions handled every week
- of bills paid and invoices collected on
- Hundreds
- of bills paid and invoices collected on
When a Practice Grows, Accounting Gets Harder to Manage
You’re still supervising accounting. The owner or practice manager answers questions and follows up on unfinished tasks.
Collections aren’t profitability. Revenue alone doesn’t show what remains after staff costs, supplies, rent, and other expenses.
Reports arrive too late. Without dependable monthly statements, it’s harder to plan and make informed decisions.
Who runs what
Your Practice’s Accounting Department. Already Built.
One team, led by a Controller, runs the back-office money of your practice.
Money out
Vendor bills and operating expenses in one place, approved by you, paid correctly and on time.
Money in
Agreed receivable records kept current, and payments and deposits from your billing team or third-party billing provider reconciled to the books.
What’s ahead
Cash-flow projections, budgets and scenarios for decisions like adding a provider or a location.
What it means
Bookkeeping, reconciliations, month-end close, profitability reporting, KPIs and budget-to-actual.
You approve. We execute. Your Controller reviews every payment. All four pillars are included in Advanced. Patient billing, insurance claims and revenue-cycle management stay with your billing team.
Meet Amanda Hendren
Owner, Accountable Numbers
Amanda Hendren leads Accountable Numbers, a Memphis-based accounting services company. With an accounting degree, an MBA, and experience helping organizations manage their finances, she has built a team focused on dependable accounting processes, controller oversight, and financial information owners can use.
Priced by Company Size. Billed Monthly.
One team instead of several hires. Your price is a percentage of annual revenue per year, billed monthly.
Pricing indication only. Your official quote may vary with transaction volume and complexity. Discounts available. A separate one-time implementation fee applies; cleanup and specialized services may cost extra. We’ll explain the scope and charges in your proposal before you commit.
Designed to Work With Your Practice
We’ll assess QuickBooks Online, financial data from practice-management and payment systems, operating expenses, and the tasks handled by your office manager. Our advertised service does not include patient billing, insurance claims, medical coding, or revenue-cycle management.
Privacy matters: We aim to avoid unnecessary access to patient information. Any engagement involving protected health information requires a prior legal and operational review of safeguards and agreements, including a Business Associate Agreement when required and supported. No HIPAA certification or compliance guarantee is implied.
Three Steps to Hand Off the Books
Step 1: Tell us how things work.
We’ll review your current accounting workflow, reporting needs, and any privacy or data-access restrictions.
Step 2: Get a defined plan.
We’ll identify the tasks we can manage, the responsibilities your team keeps, and your monthly price.
Step 3: Work with your accounting team.
After onboarding, we handle the agreed processes and review your financial information with you each month.
Questions
Frequently Asked Questions
Do you handle medical billing or insurance claims?
We don’t handle medical billing or insurance claims directly, but we can work alongside your billing team or third-party billing provider to ensure payments, deposits, and related financial activity are accurately recorded in your accounting system.
Can you work with our practice manager?
Absolutely! During implementation, we’ll work with you to understand your team’s roles and responsibilities. From there, we’ll coordinate directly with your practice manager and administrative staff to keep things running smoothly and ensure everyone is on the same page.
Can you help us understand profitability?
Yes! We provide clear, accurate financial reporting to help you understand where your money is going and how your practice is performing. We can help you evaluate expenses, identify trends, and better understand profitability so you can make informed business decisions.
How do you handle HIPAA considerations?
We take the privacy and security of your patients’ information seriously. When applicable, we sign a HIPAA Business Associate Agreement (BAA) with your practice, which outlines our responsibilities for protecting any patient information we may access while providing accounting services. We also follow appropriate safeguards to protect sensitive financial and personal information and limit access to what’s necessary to perform our work.
How is pricing calculated?
By company size. Core is 1% of annual revenue per year (minimum $1,650/month) and Advanced, which covers all four areas (money in, money out, what’s ahead and what it means), is 1.5% per year (minimum $2,500/month), billed monthly. For example, a company with $5 million in annual revenue would be about $6,250/month on Advanced. Above $10 million, we quote individually. Pricing indication only; your official quote may vary with transaction volume and complexity.
Do you hold or move our money?
We never hold your money. It stays in your own accounts. We manage the work around it: preparing and scheduling bill payments, sending invoices and following up on what you’re owed. You approve. We execute. Your Controller reviews every payment.
Is the consultation free?
Yes, our initial consultation is completely free. It’s an opportunity for us to learn more about your practice, understand your accounting needs, answer your questions, and see if our services would be a good fit. No pressure and no obligation!
Spend More Time Leading Your Practice. Less Time Chasing the Books.
Get a Controller-led accounting team that runs the money and gives you monthly financial visibility, without supervising every accounting task.