You Take Care of Patients. Let Us Take Care of the Books.
A Controller-led back-office accounting department. We run the money; you lead the practice.
Book Your Free Consultation
Free consultation. No pressure and no obligation.
Your information stays private. No spam.
Your time belongs to patients and staff, not vendor bills and late reports. Your dedicated accounting team runs bills, reconciliations, forecasts, close and reporting, with Controller review. Built for practices doing roughly $3M–$10M a year.
- Money out: vendor bills paid on your approval
- Money in: billing deposits reconciled
- What’s ahead: cash-flow forecasts and budgets
- What it means: profitability, KPIs and budget-to-actual
- You approve. We execute. Your Controller reviews every payment.
- Memphis-based company
- Controller-led team
- Back-office accounting only
- QuickBooks Online
- in client revenue and expenses under our control
- $100M+
- in client revenue and expenses under our control
- of transactions handled every week
- Thousands
- of transactions handled every week
- of bills paid and invoices collected on
- Hundreds
- of bills paid and invoices collected on
When a Practice Grows, Accounting Gets Harder to Manage
You’re still supervising accounting. The owner or practice manager still chases loose ends.
Collections aren’t profitability. Revenue doesn’t show what’s left after staff, supplies and rent.
Reports arrive too late. Without dependable monthly statements, planning is guesswork.
Who runs what
Your Practice’s Accounting Department.Already Built.
A Controller-led team runs your practice’s back-office money.
Money out
Vendor bills and expenses paid correctly and on time, once you approve.
Money in
Receivable records kept current; deposits from your billing team or provider reconciled.
What’s ahead
Forecasts, budgets and scenarios for decisions like a new provider or location.
What it means
Bookkeeping, reconciliations, close, profitability reporting, KPIs and budget-to-actual.
You approve. We execute. Your Controller reviews every payment. All four pillars are in Advanced. Patient billing, claims and revenue-cycle work stay with your billing team.
Meet Amanda Hendren
Owner, Accountable Numbers
Amanda leads Accountable Numbers, a Memphis-based accounting company. With an accounting degree, an MBA and experience helping organizations manage their finances, she built a team around dependable processes, Controller oversight and numbers owners can use.
Priced by Company Size.Billed Monthly.
One team instead of several hires. Priced as a percentage of annual revenue per year, billed monthly.
Pricing indication only. Your quote may vary with transaction volume and complexity. Discounts available. A one-time implementation fee applies; cleanup and specialized services may cost extra. Your proposal spells out scope and charges before you commit.
Designed to Work With Your Practice
We’ll review QuickBooks Online, your practice-management and payment data, expenses and your office manager’s tasks. We don’t do patient billing, insurance claims, medical coding or revenue-cycle management.
Privacy matters: We avoid unnecessary access to patient information. Any work involving PHI needs a prior legal and operational review, including a Business Associate Agreement when required and supported. No HIPAA certification or compliance guarantee is implied.
Three Steps to Hand Off the Books
Step 1: Tell us how things work.
Your current workflow, reporting needs and any privacy or data-access limits.
Step 2: Get a defined plan.
The tasks we take on, what your team keeps, and your monthly price.
Step 3: Work with your accounting team.
We run the agreed work and review your numbers with you each month.
Questions
Frequently Asked Questions
Do you handle medical billing or insurance claims?
No, but we work alongside your billing team or provider so payments and deposits are recorded accurately.
Can you work with our practice manager?
Yes. We map out roles during implementation, then coordinate directly with your practice manager and staff.
Can you help us understand profitability?
Yes. Our reporting shows where the money goes, expense trends and how profitable the practice is.
How do you handle HIPAA considerations?
When applicable, we sign a Business Associate Agreement (BAA) covering any patient information we access. We use appropriate safeguards and limit access to what our work requires.
How is pricing calculated?
By company size: Core is 1% of annual revenue per year (minimum $1,650/month); Advanced, with all four pillars, is 1.5% (minimum $2,500/month), billed monthly. At $5 million in revenue, Advanced is about $6,250/month; above $10 million we quote individually. Indication only; your quote may vary with volume and complexity.
Do you hold or move our money?
Never. Your money stays in your accounts; we prepare and schedule payments, send invoices and follow up. You approve. We execute. Your Controller reviews every payment.
Is the consultation free?
Yes. We learn about your practice, answer your questions and see if we’re a fit. No pressure, no obligation.
Spend More Time Leading Your Practice. Less Time Chasing the Books.
A Controller-led team runs the money and gives you monthly visibility, without you supervising every task.